Electronic submission and Administration

The Cayuse Proposal Submission System is the official system used by SHU.  This proposal preparation and submission capabilities helps to improve the user experience and expanded automated proposal compliance checking.

Electronic proposals, such as those submitted through Grants.gov and FASTLANE, must be received in the Grants and Research Office (GRO) in final form no later than five business days prior to the proposal mailing/electronic submission deadline. At a minimum, this lead-time will enable the GRO staff to:

• Allow time for the electronic verification and validation process by the funding agency, which can take as long as 72 hours.
• Provide support/troubleshooting for electronic submission processes, including logins and access, as well as verification requirements
• Assure that the proposal meets all sponsor requirements as described in the sponsor-specific guidelines provided, for example, formatting (font size and margin width, page limitations, etc.).
• Assure that the budget is adequate and accurate
• Work directly with subcontractors to get the required budget, statement of work, and institutional signatures
• Review narratives to assure that no unintentional cost-sharing commitments are made.
• Resolve any compliance issues identified in the proposal preparation process.
• Facilitate obtaining an institutional level letter of support for the proposal when requested/required

Large, Interdisciplinary, or Otherwise Complex Proposals (RFPS, RFAS):

The Principal Investigator should contact the GRO no fewer than ninety (90) business days prior to the agency submission deadline. This will enable the PI and GRO staff, as applicable, to:

• Participate in meetings with lead PI(s), the college/department/center contact, and other appropriate individuals, as needed, to facilitate the proposal process.
• Assist with establishing a timeline for the proposal preparation and submission process.
• Clarify proposal preparation guidelines for the PI and academic unit staff, and contact sponsors for clarification, if needed
• Prepare institutional representations and certifications
• Review and sign agency assurances
• Help identify intellectual property or compliance issues and direct such to the appropriate staff for resolution
• Award receipt to the University, including review and negotiation of terms and conditions when necessary
  • Most funding agreements will come directly to GRO in response to a proposal submitted by GRO, on behalf of principal investigators (PIs). GRO logs the award and determines if the award should be routed to Contract Negotiation for review and/or acceptance or if it is ready to proceed for award and account establishment.
  • In the case that a funding agreement is not sent directly to GRO by the sponsor, the agreement should be forwarded to [email protected]
  • Once an award has been accepted by GRO on behalf of the Institution, the award documentation is sent to Grant and Contracts Accounting to set up an account