As an approver, can I delegate approving authority to another person in my office?
Leave Reports allows approvers to set up Proxies to approve on their behalf. Instructions
can be found here.
As a supervisor, can I enter time in Leave Reports on behalf of my employee? Faculty,
Administrators, Librarians, Adjunct Faculty and Graduate Assistants paid monthly are
required to submit their Leave Report. Once it is submitted, managers can return for
correction or make changes directly on the Leave Report before approving.
If your employee is unable to submit a leave report, contact HRIS to have it routed to you for changes.
How are Administrators on the Bi-Weekly payroll impacted? Administrators paid on the
biweekly payroll (Non-Exempt Administrators) should use TimeClock Plus to record their attendance.
What are the deadlines for Leave Reports? Faculty, Administrators, Librarians, Adjunct
Faculty and Graduate Assistants must submit their Leave Report and Supervisors must
approve between the 25th of the current month to the 5th of the following month.
Do employees need to submit a leave report even if they didn't take any time? Yes,
Faculty, Administrators, Librarians, Adjunct Faculty and Graduate Assistants paid
monthly should submit a leave report each month.
How do I track Bereavement Leave & Jury Duty in Leave Reports? Leave Reports is used
to track any leave type for which an employee has a balance (Vacation, Sick, and Volunteer).
For Bereavement Leave, employees should work with their supervisor, in accordance
with the Employee Handbook.
For Jury Duty, employees should work with their supervisor, in accordance with the
Employee Handbook. Documentation is required for time away for jury duty.
How do I request time off in Time Clock Plus? Instructions for requesting time off
in TimeClock Plus can be found here.
Step by Step instructions for entering time in Time Clock Plus can be found here.
When should I submit my Time Clock Plus timecard? Employees paid on the Bi-weekly
payroll should submit their timecard on the last day of the pay period (Thursday)
so that their supervisor can review prior to final approval.
I've entered my time in Time Clock Plus - How and when do I get paid? Once your time
has been recorded in Time Clock Plus and approved by your manager within the published deadlines you will be paid on the next scheduled pay date.
Will University holidays automatically be populated on my Time Clock Plus timecard
or should I enter them? University Holidays will automatically be populated on your
Time Clock Plus timecard based on the University Holiday schedule.
Can my supervisor make changes to my Time Clock Plus timecard? Yes. Your supervisor
can make changes to your timecard even after you've submitted.
What happens if my manager is not available to approve my Time Clock Plus timecard?
The next level manager can approve it. If you are unsure of your next level manager,
please refer to the University Organization Chart(you must be on the campus network view the Org Chart or view through AWS). If the next level manager is unavailable please contact HRIS.
Managers/Supervisors:
Why am I getting an error message when trying to log into TimeClock Plus? There are
different ways for employees and supervisors to log in. Confirm you are using the
PirateNet App for Managers, not Non-Managers.
Can I approve as a proxy/delegate for another manager? Managers can approve their
employees and those 2 levels below in hierarchy. Currently, the delegate/proxy feature
is not fully enabled. For assistance, contact Human Resource Information Systems.
What are my log in credentials? It asks for “External ID.” Time Clock Plus login credentials
are the same as your PirateNet Login credentials. External ID is your shortname/PirateNet
Username.
On Time Clock Plus, what is the difference between “OT1” and “OT2”? OT1 is overtime at time and a half (1.5 times the normal hourly rate). OT2 is overtime
paid at double the normal hourly rate.
Why are the dates for the default pay period incorrect? Ensure that the pay period option drop down reflects the correct dates. Select ‘Last
Period’ if you are approving on the Friday after pay period close and ‘This Period’
if you are approving on or before the pay period close date. (Thursday).
See the below steps to set a default pay period in Time Clock Plus:
Click on ‘Hours’ and then ‘Individual Hours’
Click 'Options.'
Set the Default Pay Period. (It is also suggested you set the other defaults listed
in the screenshot below):
Click 'Apply' to save the changes. (Note: The changes will take effect the next
time you log into Time Clock Plus)
As a supervisor am I required to approve my employee's Time Clock Plus timecard? Yes.
Supervisors must approve their employees Time Clock Plus timecard on or before the
published deadline in order for the employee to be paid. Supervisors also have the ability to edit and
update the timecard before approving.
Who can make changes to an employee's Time Clock Plus timecard?
An employee can update the Time Clock Plus timecard before it is approved by their supervisor.
The supervisor can also update the Time Clock Plus timecard before approving.
If a supervisor has already approved an employee's Time Clock Plus timecard they can
update it by first removing their approval.
