Credit Card Services
The Office of the Vice President for Finance and Chief Financial Officer administers the University's credit card program inclusive of credit card compliance through its Card Compliance unit.
Employees who demonstrate a business need may be authorized to hold and use the University credit card. Issuance of the credit card is not an entitlement, nor reflective of job title or position.
Use of the University credit card is restricted to the conducting of University business and is to be limited to specific purchases when other means of procurement or payment are not available or feasible. Examples of appropriate, allowable uses of the credit card include meals, lodging, local transportation and other travel-related expenses occuring while on approved business travel; other meals having a specific business purpose; conference and seminar registrations; and materials, goods, supplies or services in those limited circumstances when no other form of University payment is accepted or timely available.
As with all commitments of all university funds, the use of the credit card is to be carefully considered and planned for in advance and the use of the credit card must fulfill a valid, appropriate and reasonable business need for the University.
How do I request a Seton Hall University credit card?
An employee requesting a credit card is required to complete an application available at University-Procurement-Credit-Card-Request-Form.pdf.
If approved by the employee's supervisor, Card Compliance will review and determine whether the employee has established the requisite business need for a credit card and the appropriate spending limits. Submit completed applications to [email protected].
Will I receive training on how to use the University credit card?
If approved for a University credit card, employees are required to undergo training by Card Compliance before the credit card is activated for use. Training includes the appropriate, allowable uses and the prohibited uses of the credit card as well as reconciling charges made to the credit card. Credit card reconciliation is required monthly. Cardholders must secure approval of their monthly credit card useage from their supervisor or appropriate next higher level of authority ("one up" approval).
How do I contact Card Compliance?
Card Compliance is availabe to assist and answer questions at [email protected].